Office removals - Moving Office - checklist

Office removals Checklist

Most Common Mistakes Made On Moving Office

1. Getting blind-sided by not knowing the office atmosphere, or office removals checklist of matter that must be addressed
2. Delays caused by misjudging the timeframes required by each task in the removals checklist
3. Running out of money because of inadequate removals budgeting up-front
4. Running out of time by failing to hand over or ask for help
5. Trying to do too much in-house to save money on removals
6. Hiring removals company too quickly or for low-price only
7. Poor office movers performance caused by failure to identify the specific Scope of Work needed for each charge
8. Losing control by letting others directing the personal tasks for you
9. unsuccessful moving day organization caused by lack of communication

• 
  [] Identify everything that must be done needed to be moved
• 
  [] Create a complete working office move budget
• 
  [] Make internal company decisions on all office removals tasks
  • 
    [] Area being considered
  • 
    [] Type of new offices desired
  • 
    [] Square feet needed on new working office
  • 
    [] Budget limits office removals
  • 
    [] Utilize modular furniture?
  • 
    [] Replace any case goods furniture?
  • 
    [] Determine office sizes and who gets new office
  • 
    [] Make changes or upgrades to office systems before your office move if possible
    • 
      [] Telephone system
    • 
      [] Computers and networking
    • 
      [] Copiers
    • []Printers

    
    []Fax machines.

    • 
      []Postage meters
  • 
    [] Establish requirements for archiving or warehousing (off site)
• 
  [] Hire a tenant rep broker
• 
  [] Hire an architect/interior designer
  • 
    [] Create working floor plan drafts
  • 
    [] Provide HVAC requirements for all equipment
  • 
    [] Provide electrical requirements for all equipment
  • 
    [] Decide on standard cabling outlet configuration (Voice and Data)
• 
  [] Select space ( right space on new office)
• 
  [] Negotiate lease terms
• 
  [] Negotiate work letter (TI allowance)
• 
  [] Sign lease
• 
  [] Give notice to old landlord
• 
  [] Hire Installation company
  • 
    [] Cabling
  • 
    [] Telephone system (replace it or move it)
  • 
    [] Order new phone/data service (POTS, T-1, ISDN, DSL)
  • 
    [] Network (upgrade it, back it up, prepare to move it)
  • 
    [] Security system
  • 
    [] Modular furniture (replace it or move it)
  • 
    [] Furniture movers
  • 
    [] Document destructors
  • 
    [] New janitorial service
  • 
    [] Plant watering service
• 
  [] Manage construction project
  • 
    [] Hire General contractor
  • 
    [] Hire Project manager?
  • 
    [] Hire MEP engineer
  • 
    [] Get drawings approved for permit
  • 
    [] Obtain building permits
• 
  [] Change address & phone numbers before office removals day
  • 
    [] Order new stationery and business cards
  • 
    [] Order new signs
  • 
    [] Paint company vehicles
  • 
    [] Change vehicle registration?
  • 
    [] Change website to reflect new address/phone numbers
  • 
    [] Revise advertising
  • 
    [] Revise yellow pages listing
  • 
    [] Notify post office
• 
  [] Throw away junk and archive old files - in moving office process
• 
  [] Warehouse un-needed equipment and files
• 
  [] Communicate
  • 
    [] Memos to employees
  • 
    [] Letter to customers
  • 
    [] Notify bank and accountant
  • 
    [] Notify insurance agent
  • 
    [] Notify vendors and suppliers
• 
  [] Packing prep
  • 
    [] Order and distribute boxes
  • 
    [] Rent crates (if applicable)
  • 
    [] Order and distribute packing materials well ahead of office move
  • 
    [] Order and distribute labels and markers
  • 
    [] Provide clear instructions for packing
  • 
    [] Determine who will pack filing cabinets, supply cabinets
  • 
    [] Determine who will pack common areas (reception, pantry, library, etc.)
  • 
    [] Make arrangements to have live plants moved
  • 
    [] Make arrangements to move framed pictures and any special artwork
• 
  [] Move management prep
  • 
    [] Take complete inventory
  • 
    [] Document network log-ins, access, print spooling, etc.
  • [] Perform complete backup of network
  • 
    [] Perform complete backup of telephone system
  • 
    [] Document telephone extension, pooling groups, etc.
  • 
    [] Select department coordinators
  • 
    [] Create packing/labeling guidelines
  • 
    [] Arrange to have PCs packed/moved
  • 
    [] Determinate who will work on move weekend
  • 
    [] Arrange for packing/moving of copiers
  • 
    [] Arrange for disassembly/reassembly of modular furniture
  • 
    [] Arrange to pack/move networking equipment and servers
  • 
    [] Arrange to prep/move telephone system
  • 
    [] Arrange for elevator access (both sites)
  • 
    [] Schedule parking and unloading at new site well ahead office removals
  • [] Obtain any special moving/parking permits
  • 
    [] Determine building restrictions for move hours
  • 
    [] Arrange for protection of floors, walls and elevators
• 
  [] Clean up/demo old site
  • 
    [] Remove old cabling?
  • 
    [] Arrange for special trash pickup
  • 
    [] Perform final cleaning?
• 
  [] Update:
  • 
    [] Service agreements
  • 
    [] Business Licenses
  • 
    [] Insurance
  • 
    [] Sales & Use certificates
  • 
    [] Equipment leases
  • 
    [] Mandatory HR postings

 

Download office removals checklist pdf file

Download office removals world doc

---

For Free No Obligation Quotation, Tips or Advice

---